Disney World binder builder - 100 free downloads

No destination is quite as difficult (or as fun) to plan as Disney World. That’s why it can be very helpful to have a planning binder full of info and printables to keep you organized.

And now with nearly every guest traveling with smartphones, there’s more ways than ever to keep all that important Disney info at your fingertips.

Below, we cover all the important things you should consider for your own Disney World binder and links to downloads that you can use to create your own.

Let’s get started…

In this article

Disney World Binder

First things first – are you a paper or digital kind of person?

Most people are a mixture of both when it comes to something big like vacation planning. In all likelihood you’ll fall into this category, too.

Let’s start with setting up a system for paper:

Step 1: Get organized

To get started, you’ll need a binder and at least 8 tabs.

The 8 tabs are labeled:

General Info
Hotel
Dining
Magic Kingdom
Epcot
Hollywood Studios
Animal Kingdom
Everything Else

Customize it

The company that we used to order our original binder and tabs is no longer available.

However, Disney’s Zazzle store also has hundreds of cute binders that can even be personalized (and they cost about 1/4 of what our original one cost).

To get a Zazzle Disney World binder that feels a lot like the one photographed above does, we recommend doing these things:

Order the 2 inch option
Choose black for the inside color if it coordinates with the design better than white
Customize it, including uploading an image that can be used on the front cover

Note: Zazzle won’t allow you to use the phrase “Disney World” on your design anymore, but we’d suggest “WDW” along with some other text (such as “WDW trip”) as an alternative that they will allow.

Easy customization ideas

You can use the Zazzle binders “as is” but for even more fun, you can customize them a bit by adding labels.

You can even upload your own like we did with this one:

You can find all sorts of free “labels” to add on the internet, but here are a few of our favorites.

To use, download the images below by right-clicking and choosing “save image as”.

Then, when you’re customizing in Zazzle you can simply upload them there to add to your masterpiece.

There are literally hundreds of combinations for you to choose from.

Note: If items are purchased by clicking on one of the Zazzle links above, Zazzle will send me a referral fee.

Have an empty binder at home?

You can customize that, too.

Websites like Canva.com make it easy to create customized covers for binders. They have tons of templates and free fonts and clipart options.

Plus, just like with Zazzle, you can upload your own images and clipart to use.

Tabs

The company that we originally used for customized tabs is no longer around, but any tabs will do.

If you want a more customized look, you can even purchase tabs that you can print on at home, like these dividers on Amazon (this is an affiliate link):

Creating a digital Disney World binder

As we mentioned above, there will likely be some people that prefer a digital version of a planning binder. OR, if you’re like us, prefer to have some things in paper and some digitally.

But just like with a physical binder, you’ll want to keep all your details organized.

There’s lots of popular apps that can help you do that.

We highly recommend you use something that you can access both on a computer and on a phone.

2 of the easiest-to-use ones that we’ve found for planning are Trello and Evernote.

Both are simple to use even if you’ve never tried them before.

Watch the video for details on how to use Evernote to create a digital binder.

Tip: If you prefer to go all digital, we still recommend that you consider back-up copies for important travel documents (like reservations) and that you store digital copies of important information on your device and NOT just in a cloud-based server. That way you’ll have the most important stuff if your device battery dies OR if you don’t have cellular access for some reason.

Now that you’ve got that stuff set up, let’s get started building!

Take a look at each section below for ideas on what to put in your Disney World binder…

Tab 1: General Info Downloads

Since this section covers a lot of stuff, the general information tab will likely be one of the largest of your entire binder.

Things to include:

Yearly or monthly blank calendars
Park hours and crowd calendars (with recommended parks)
Transportation information
Flight information (including airport maps)
Daily itinerary
WDW Resort area maps

Blank Calendar

Our favorite place to start is with a blank calendar since it can be very handy when you’re trying to figure out the best dates to travel.

Plus they can be a great place to add reminders about when you can make dining and FastPass+ reservations, etc..

Digital binder option: Apps like Google Calendar and iCalendar are a great place to store information. Both Trello and Evernote offer calendar integration features as well.

If you’re printing a blank calendar off, our preferred method is to print off our iCalendar or Google Calendars (because we regularly use them so they already have important dates in there) but if you don’t use them you can generate free blank calendars on websites like Print-A-Calendar.

Park Hours and Crowd Calendars

Lots of factors play into daily park crowd levels, so knowing which ones are recommended means you’ll be able to plan to go to the parks with the lowest attendance.

That means shorter lines, less waiting, and more fun.

We have free and easy-to-use Crowd Calendars to help you know which parks are best for each day of your trip.

One final note about park hours:

Park hours can and do change, so make sure you revisit them regularly before your trip to monitor for updates and then use the My Disney Experience app for the most up-to-date park information when you are actually in the parks.

Transportation information

Transportation covers lots of different things, like:

- flight info
- airport parking info
- rental car research
- general maps
- toll booth information (if driving)
- Magical Express info
- airport maps

Digital binder option: Most major airlines offer apps that you can use to store things like boarding passes and most airports have apps as well, but be sure to store digital screenshots of anything important in case you need quick access while in flight (or any other location without cellular or wifi access).

Disney World Resort Area map

The entire Disney World resort area is huge (roughly the size of San Francisco) so having a map showing you exactly where things are located throughout the property can help.

This map is good for general planning:

Download PDF

But for more specific information (especially if you are driving), we recommend something like Google Maps:

That way you can see exactly where everything is located, plus, if you are driving, you can generate turn-by-turn directions that you can print and save.

Digital binder option: Use Google Maps to generate PDFs to save.

Disney World Binder

Step 1: Get organized

Customize it

Tabs

Creating a digital Disney World binder

Tab 1: General Info Downloads

Blank Calendar

Park Hours and Crowd Calendars

Transportation information

Disney World Resort Area map

Orlando International Airport Map

Trip Planning Worksheet

Resort section

Resort address and phone number info

Deluxe/DVC Resorts

Animal Kingdom Lodge and Animal Kingdom Lodge Villas

Animal Kingdom Lodge – Jambo house resort map

Animal Kingdom Lodge – Kidani village resort maps

BEACH CLUB, BEACH CLUB VILLAS, AND YACHT CLUB

Resort Map

Epcot area jogging path

Boardwalk Inn and Boardwalk Villas

Resort map

Epcot area jogging path

Contemporary Resort & Bay Lake Tower

Resort map

Contemporary Resort jogging path

Grand Floridian & Villas at Disney’s Grand Floridian Resort

Resort map

Grand Floridian Jogging Path

Old Key West Resort

Resort map

Old Key West Jogging Path

Polynesian Village & Polynesian Villas & Bungalows Resort

Resort Map

Grand FLoridian & Polynesian Village Jogging Path

Riviera Resort

Resort Map

Caribbean Beach and Riviera jogging path

Saratoga Springs Resort

Resort map

Saratoga Springs Jogging Path

Wilderness Lodge Resort, Boulder Ridge Villas, Copper Creek Villas & Cabins

Resort map

Ft. WIlderness / Wilderness Lodge Jogging Path

Moderate Resorts

Caribbean Beach

Resort Map

Caribbean Beach Jogging Path

Coronado Springs

Resort Map

Coronado Springs Jogging Path

Port Orleans – French Quarter

Resort Map

Port Orleans – French Quarter jogging map

Port Orleans – Riverside

Resort Map

Port Orleans – Riverside Jogging Path

Value Resorts

All-Star Movies

Resort Map

All-Star REsort Jogging Path

All-Star Music

Resort Map

All-Star Resort Jogging Path

All-Star Sports

Resort Map

All-Star Resort Jogging Path

Art of Animation

Resort Map

Pop Century

Resort Map

Pop Century Jogging Path

Fort Wilderness Campground

Resort Map

Fort Wilderness Jogging Path

Dining Section

Disney dining planning sheet

Disney Dining Plan info

Participating Restaurants